THE SHORT ANSWER
What information do I need for a cargo charter quote?
Provide the cargo description, packed dimensions and weight of each piece, total pieces, collection and final delivery locations, readiness date and delivery deadline. Declare special handling and potential dangerous goods, and explain who handles clearance and ground transport. A complete brief supports assessment; it does not guarantee a quote or acceptance.
Describe what is inside the packing.
“Urgent equipment” explains the pressure but not the shipment. State what the goods are and their intended use in plain language. Include an available part reference if it helps identify the component.
Say whether equipment is used and whether it contains or has held batteries, fuel, oils, gas or chemicals. If you are unsure, mark the status as unknown and seek qualified advice. Never guess a dangerous-goods classification.
Measure the finished pieces.
Use the outer dimensions after crating or protective packing, not the dimensions of the bare product. List length, width and height in centimetres and the gross packed weight in kilograms for each piece.
For different-sized pieces, list each separately or identify identical groups. State whether cargo is stackable, can be tilted or needs special lifting. Confirmed loading suitability belongs to the operator and handling specialists.
Separate readiness from the deadline.
The ready date is when the shipment and its required preparation are available at origin. The delivery deadline is the latest useful handover at the agreed destination. Add local time zones when discussing specific times.
If a deadline is provisional, explain the flexibility. Include receiver hours and any site or port handover constraints through an appropriate channel, without publishing sensitive access information.
Ask what the quote actually ends with.
Does the offer end at an arrival airport, a cargo terminal, a warehouse or the final site? Identify the parties responsible for collection, packing, clearance, handling, storage and ground delivery.
Review the operating company, aircraft, proposed loading plan, cargo acceptance conditions, price currency, payment and cancellation terms. The initial web form does not reserve capacity or collect payment.
Your cargo charter checklist
- Plain-language cargo description and intended use.
- Total packed weight in kilograms, number of pieces and dimensions of every packed piece.
- Collection location, intended destination and who handles each ground leg.
- Ready-to-collect date and the real delivery deadline, with local time zones.
- Stackability, lifting needs and any batteries, fluids, gas, chemicals or temperature requirements.
- Shipper, consignee and forwarder roles; document and customs readiness.
Frequently asked questions
Can I enquire before I know the packed dimensions?
You can ask a preliminary question by email, but meaningful aircraft assessment needs reliable packed-piece details. The structured cargo form requires a weight, piece count and dimensions; avoid inventing them.
Should I send confidential cargo documents in the form?
No. Use the initial form for a non-sensitive summary. Do not include identity documents, payment details, confidential drawings or site-security instructions.
Is customs clearance included?
Do not assume it is. The proposal must identify who arranges export and import clearance, handling, storage and onward delivery, and which charges are included.
START WITH THE SHIPMENT
Tell us what needs to move.
Prepare a cargo charter sourcing enquiry. No account or payment is required. Use a non-sensitive summary; leave documents, confidential drawings, payment details and site-security information out of this form.
This is an enquiry, not a confirmed flight or delivery guarantee. Independent operators confirm aircraft, cargo acceptance, permissions, availability, price and terms. Customs, packing, insurance and onward transport require clearly agreed responsibilities.
